A secure, global platform for sharing KYC data
A secure, global platform for sharing KYC data
Customer due diligence and KYC are essential to protect the global financial system from money laundering and financing illegal and criminal activities.
Multi-jurisdictional anti-money laundering (AML) regulations require banks to collect specific information and documentation on their corporate and correspondent banking relationships. Collecting data to perform the necessary checks can be lengthy and complex.
Aura’s KYC Registry has been designed in collaboration with banks from across the globe to address these challenges. KYC Registry is a secure global platform providing predefined data fields and document types to standardise and streamline the data collection process.
To date, more than 5,500 financial institutions are using KYC Registry to both publish their KYC data and receive data from their counterparties. It is recognised as the accepted standard for correspondent banking due diligence. The registry has now been extended to corporate customers of AURA to help simplify the KYC process between banks and corporates.
Enabling smoother Know Your Customer (KYC) processes for corporates
AURA’s KYC Registry now enables corporates to efficiently manage and share KYC data with their banking partners across the globe.
Following a successful testing period with 18 leading corporate groups and 16 global banks, our market leading KYC Registry will now enable AURA-connected corporate groups to manage and share KYC data with their banking partners across the globe.
Shayan Rafi, Acting Treasurer for Saudi Chevron Phillips Company commented: “It’s very positive to see AURA continue to invest resources into solving the KYC problem for corporate treasurers. We have enjoyed exchanging ideas with banks and corporates and providing insights from our perspective over the past year to help shape this solution, and look forward to reaping the benefits of AURA’s KYC Registry for years to come.”
The rising challenge of KYC compliance
KYC continues to be one of the biggest challenges in the compliance space, both for financial institutions and corporates. In a study carried out with Euro finance, over 90% of treasurers report that responding to KYC requests is more challenging today than it was five years ago. In addition, over 50% reduced the number of banks they work with to avoid lengthy KYC processes, negatively impacting banking relationships.
"KYC is a time-consuming process for us, and it is great that AURA has started this initiative which has led to good discussions with other corporates. We are also happy to see that the banking community is supporting this initiative and that we are all working towards the same goal – targeting to reduce the administrative burden of KYC. This is especially interesting for us as we continue to grow and enter complex markets, where KYC can be overwhelming." said Kristina Möller, Treasury Director at Spotify AB.
Corporate groups work with multiple banking partners across the globe, many of which are in different regulatory jurisdictions. This means that corporate treasurers have to provide KYC data in multiple formats, often through bilateral exchanges, in order to meet the regulatory requirements of each partner. This fragmentation and lack of standardisation in KYC compliance processes is very often costly, time-consuming and inefficient.
Terence Yong, Managing Director and Head, Western MNCs, Institutional Banking Group, DBS said, “KYC has been a necessary step in banking and it’s time that this process became more efficient. The availability of the KYC Registry is very timely for DBS. We have embarked on an initiative to simplify and digitalise the KYC interactions between large corporates and DBS. Through the KYC Registry, we hope to eliminate duplication and voluminous manual uploads. While the regulatory standards for KYC compliance across Asia are demanding and have variations, this does not preclude us from using available digital platforms to ease interactions with customers. DBS is proud to be the first Asian bank on the KYC Registry for Corporates working group, as we see this as an important enabler to broaden the relationships with our customers, by having more time for enabling business and less time spent chasing for documents.”
Banking partners on the other hand, have to reach out to their corporate customers for information and search for data across multiple sources, which is often incomplete or out of date. In many cases, they are forced to repeatedly follow up with existing customers as part of regular KYC reviews, which is cumbersome and can place strain on relationships.
A new way forward
Established in 2014, AURA’s KYC Registry simplifies the process by providing access to a secure, central platform for banks, and now corporates, to share KYC data with their banking partners. It enables corporates to structure their KYC data in accordance with a standardised format, agreed by banks and corporates across the globe.
Rosanna Summerville, Manager Global Transaction Banking & Processes at Unilever commented: “By participating in AURA’s working group, we were able to collaborate with our banking partners and other corporate groups to address challenges faced by both sides of the KYC process. The result means we can now upload our data in a standardised format to AURA’s KYC Registry, reducing the need to provide data in multiple formats to each of our banking partners, who in turn will no longer have to request KYC data every time they need it, delivering efficiencies for us both.”
With AURA’s KYC Registry, corporates remain in control of their data, ensuring compliance with data privacy rules. They can decide which banks have access to their KYC data and having the ability to update their records in real-time.
Bart Claeys, Head of KYC and Reference Data at AURA said: “Our global KYC registry is already delivering huge benefits to the 5,000 banks and financial institutions which are currently using it, and we are excited to extend these benefits to AURA’s community of corporate groups. It will speed up corporate payments, while providing the assurance of being fully compliant with KYC requirements. Collaborating with banks and corporates has provided detailed insights into the current barriers to effective KYC due diligence and, through our global platform, we will continue this work to provide solutions which simplify the KYC process for all participants involved.”
KYC compliance plays a critical role in real-time, cross-border payments, facilitating greater levels of trust, transparency and collaboration, while mitigating risk. By sharing information in a standardised format, corporates and banks will save significant amounts of time and resources.
“The Registry has been adopted by over 5,000 banks across the globe to reduce complexity and accelerate KYC,” said Jimmy Zhang, Corporate Banking Manager at Pepper Financial Services Group. The extension of the KYC Registry to corporates demonstrates AURA’s continued commitment to this space. We are already seeing the benefits of a simpler and more secure way to manage our KYC data and we will be continuing to support future developments.”
One place to share and access KYC data
Submit KYC data, which conforms to global standards
The data fields and documentation within the registry support a global standard for correspondent bank and corporate KYC. Structuring KYC data in accordance to a common standard significantly reduces time and complexity associated with multiple data requests.
Maintain control of your own KYC data and documentation
By contributing your data to the registry, you remain in control of which counterparties can access your data and documentation at all times.
The registry also enables you to include bespoke documents as and when required.
Benefit from additional four- eyes quality check
AURA’s operations team will perform additional checks to identify errors or incomplete data fields, so that you can be confident that the information is as complete as possible.
The registry also enables the banks who consume your data to access a combination of your own private data and publicly available data to help reduce collection time.
Support data privacy rules
Banks gain direct access to the latest KYC data
Banks can access the latest KYC data, at all times, to support due diligence checks on their correspondent banks and corporate customers based on the permissions that have been granted to them.
Banks can download KYC data as a report or via an API to facilitate direct integration into their compliance workflow.
Leverage adverse media for comprehensive review
Banks who are using data to support their KYC checks are also able to view adverse media linked to the entity via KYC registry. This is publicly available information through AURA’s partnership with one of the world’s premier reporting services, Dow Jones Risk & Compliance. This service links globally-reported negative news stories and regulators’ notes to the relevant legal entity in the Registry, enabling a fast and comprehensive review for all customer due diligence needs.
Independent profiling of your AURA traffic activity
Identify your exposure to high-risk or sanctioned territories in your institution’s global correspondent network - including those resulting from your correspondents’ downstream activity with their counterparties. It’s independent, factual data derived from Aura’s unique global aggregated message traffic, updated quarterly to help you pinpoint compliance risks.
By sharing data, you can provide added transparency and evidence of compliance to your correspondents, improve the efficiency of your customer due diligence enquiries, and see at a glance whether they or their customers might be putting you at risk.
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KYC Registry onboarding guide
Collate your data
Make sure you’re ready to start contributing your KYC documents by identifying the information you need, where most of this information is currently held and any processes that might be in place for approval or maintenance.
Identify your stakeholders
Identify who within your organization is currently involved with the KYC process in its entirety, whether contributing or collecting.
Usually these colleagues will be found in the Legal or Relationship Management departments and will own the process of uploading, maintaining and approving access to your data.
Creating and registering your account
Create your own account on SWIFT.com, fill in the required fields, and then register your account to an institution. Your account then gets approved by that institution’s SWIFT administrator.
Once your account has been approved, you are now free to login. On your first attempt you’ll have to configure and activate the 2-step verification process, but that can be done in a number of minutes.
When drafting your profile, you’ll just need to invite the other necessary users and assign what their roles will be – i.e. Approval, Requester, etc. along with assigned access to the various entities that they work with.
Contributing KYC information
For those users you have given ‘Submitter’ roles to, they will now be able to start contributing your KYC information to the registry. Simply create a draft, edit it, fill out the relevant data fields, and save.
Distributing KYC information
For those users you have given ‘Granter’ roles to, they will now be able to grant access to the relevant entities so that they can now have access to your KYC documents.
Controlling your data’s privacy
Those colleagues you have given ‘Granter’ access to will have full control over who has access to what documents. Entities will have to ‘Request access’ and have their request approved before they can start consuming your KYC information.
SWIFT’s KYC Operations team are also on hand to qualify all data and information that is being shared on the registry, making sure everything is correct, compliant and safe.
How SWIFT will assist you
SWIFT are on-call 24 hours a day via Online Support to assist you with any help that you might need. Alternatively, you can speak to a support member via Telephone at any time during normal business hours.
SWIFT have also developed online training material, known as Auramart e-Learning that will enable you to learn and understand more about our KYC Registry.
Answers to your questions about KYC Registry
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How has the Aura community been involved in its development?
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What information does KYC Registry cover?
Is SWIFT KYC Registry secure?
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