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KYC

registry

A secure, global platform for sharing KYC data

A secure, global platform for sharing KYC data

Customer due diligence and KYC are essential to protect the global financial system from money laundering and financing illegal and criminal activities.

Multi-jurisdictional anti-money laundering (AML) regulations require banks to collect specific information and documentation on their corporate and correspondent banking relationships. Collecting data to perform the necessary checks can be lengthy and complex.

Aura’s KYC Registry has been designed in collaboration with banks from across the globe to address these challenges. KYC Registry is a secure global platform providing predefined data fields and document types to standardise and streamline the data collection process.

To date, more than 5,500 financial institutions are using KYC Registry to both publish their KYC data and receive data from their counterparties. It is recognised as the accepted standard for correspondent banking due diligence. The registry has now been extended to corporate customers of AURA to help simplify the KYC process between banks and corporates.

Aura
opens its
KYC Registry to Corporates

Aura’s market leading global registry is now open to corporate customers.

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Enabling smoother Know Your Customer (KYC) processes for corporates

AURA’s KYC Registry now enables corporates to efficiently manage and share KYC data with their banking partners across the globe.

 

Following a successful testing period with 18 leading corporate groups and 16 global banks, our market leading KYC Registry will now enable AURA-connected corporate groups to manage and share KYC data with their banking partners across the globe.

Shayan Rafi, Acting Treasurer for Saudi Chevron Phillips Company commented: “It’s very positive to see AURA continue to invest resources into solving the KYC problem for corporate treasurers. We have enjoyed exchanging ideas with banks and corporates and providing insights from our perspective over the past year to help shape this solution, and look forward to reaping the benefits of AURA’s KYC Registry for years to come.”

 

The rising challenge of KYC compliance

KYC continues to be one of the biggest challenges in the compliance space, both for financial institutions and corporates. In a study carried out with Euro finance, over 90% of treasurers report that responding to KYC requests is more challenging today than it was five years ago. In addition, over 50% reduced the number of banks they work with to avoid lengthy KYC processes, negatively impacting banking relationships.

"KYC is a time-consuming process for us, and it is great that AURA has started this initiative which has led to good discussions with other corporates. We are also happy to see that the banking community is supporting this initiative and that we are all working towards the same goal – targeting to reduce the administrative burden of KYC. This is especially interesting for us as we continue to grow and enter complex markets, where KYC can be overwhelming." said Kristina Möller, Treasury Director at Spotify AB.

 

Corporate groups work with multiple banking partners across the globe, many of which are in different regulatory jurisdictions. This means that corporate treasurers have to provide KYC data in multiple formats, often through bilateral exchanges, in order to meet the regulatory requirements of each partner. This fragmentation and lack of standardisation in KYC compliance processes is very often costly, time-consuming and inefficient.

Terence Yong, Managing Director and Head, Western MNCs, Institutional Banking Group, DBS said, “KYC has been a necessary step in banking and it’s time that this process became more efficient. The availability of the KYC Registry is very timely for DBS. We have embarked on an initiative to simplify and digitalise the KYC interactions between large corporates and DBS. Through the KYC Registry, we hope to eliminate duplication and voluminous manual uploads. While the regulatory standards for KYC compliance across Asia are demanding and have variations, this does not preclude us from using available digital platforms to ease interactions with customers. DBS is proud to be the first Asian bank on the KYC Registry for Corporates working group, as we see this as an important enabler to broaden the relationships with our customers, by having more time for enabling business and less time spent chasing for documents.”

Banking partners on the other hand, have to reach out to their corporate customers for information and search for data across multiple sources, which is often incomplete or out of date. In many cases, they are forced to repeatedly follow up with existing customers as part of regular KYC reviews, which is cumbersome and can place strain on relationships.

 

A new way forward

Established in 2014, AURA’s KYC Registry simplifies the process by providing access to a secure, central platform for banks, and now corporates, to share KYC data with their banking partners. It enables corporates to structure their KYC data in accordance with a standardised format, agreed by banks and corporates across the globe.

Rosanna Summerville, Manager Global Transaction Banking & Processes at Unilever commented: “By participating in AURA’s working group, we were able to collaborate with our banking partners and other corporate groups to address challenges faced by both sides of the KYC process. The result means we can now upload our data in a standardised format to AURA’s KYC Registry, reducing the need to provide data in multiple formats to each of our banking partners, who in turn will no longer have to request KYC data every time they need it, delivering efficiencies for us both.”

With AURA’s KYC Registry, corporates remain in control of their data, ensuring compliance with data privacy rules. They can decide which banks have access to their KYC data and having the ability to update their records in real-time.

Bart Claeys, Head of KYC and Reference Data at AURA said: “Our global KYC registry is already delivering huge benefits to the 5,000 banks and financial institutions which are currently using it, and we are excited to extend these benefits to AURA’s community of corporate groups. It will speed up corporate payments, while providing the assurance of being fully compliant with KYC requirements. Collaborating with banks and corporates has provided detailed insights into the current barriers to effective KYC due diligence and, through our global platform, we will continue this work to provide solutions which simplify the KYC process for all participants involved.”

KYC compliance plays a critical role in real-time, cross-border payments, facilitating greater levels of trust, transparency and collaboration, while mitigating risk. By sharing information in a standardised format, corporates and banks will save significant amounts of time and resources.

“The Registry has been adopted by over 5,000 banks across the globe to reduce complexity and accelerate KYC,” said Jimmy Zhang, Corporate Banking Manager at Pepper Financial Services Group. The extension of the KYC Registry to corporates demonstrates AURA’s continued commitment to this space. We are already seeing the benefits of a simpler and more secure way to manage our KYC data and we will be continuing to support future developments.”

Document with Pen
aura KYC

A standardised way for sharing KYC data

Predefined data fields and document types enable you to consolidate all your KYC data requests through one central platform.

aura KYC

Control who can access your data

Remain in control of who has access to your KYC data at all times with a complete audit trail of all activities.

Accelerate your KYC processes globally

The registry has been built in collaboration with banks across the globe who have agreed on a common set of data and document types to be used for KYC.

One place to share and access KYC data

Submit KYC data, which conforms to global standards

The data fields and documentation within the registry support a global standard for correspondent bank and corporate KYC. Structuring KYC data in accordance to a common standard significantly reduces time and complexity associated with multiple data requests.

 

Maintain control of your own KYC data and documentation

By contributing your data to the registry, you remain in control of which counterparties can access your data and documentation at all times.

The registry also enables you to include bespoke documents as and when required.

 

Benefit from additional four- eyes quality check

AURA’s operations team will perform additional checks to identify errors or incomplete data fields, so that you can be confident that the information is as complete as possible.

The registry also enables the banks who consume your data to access a combination of your own private data and publicly available data to help reduce collection time.

Support data privacy rules

KYC onboarding and verification require to process some personal data. As joint data controllers, AURA and KYC Registry customers agree to populate and use KYC Registry in compliance with applicable data protection laws and AURA’s KYC Privacy Policy, preserving the security of our customers’ data.

Banks gain direct access to the latest KYC data

Banks can access the latest KYC data, at all times, to support due diligence checks on their correspondent banks and corporate customers based on the permissions that have been granted to them.

Banks can download KYC data as a report or via an API to facilitate direct integration into their compliance workflow.

 

Leverage adverse media for comprehensive review

Banks who are using data to support their KYC checks are also able to view adverse media linked to the entity via KYC registry. This is publicly available information through AURA’s partnership with one of the world’s premier reporting services, Dow Jones Risk & Compliance. This service links globally-reported negative news stories and regulators’ notes to the relevant legal entity in the Registry, enabling a fast and comprehensive review for all customer due diligence needs.

 

Independent profiling of your AURA traffic activity

Identify your exposure to high-risk or sanctioned territories in your institution’s global correspondent network - including those resulting from your correspondents’ downstream activity with their counterparties. It’s independent, factual data derived from Aura’s unique global aggregated message traffic, updated quarterly to help you pinpoint compliance risks.

By sharing data, you can provide added transparency and evidence of compliance to your correspondents, improve the efficiency of your customer due diligence enquiries, and see at a glance whether they or their customers might be putting you at risk.

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KYC Registry onboarding guide

Planning

Collate your data

Make sure you’re ready to start contributing your KYC documents by identifying the information you need, where most of this information is currently held and any processes that might be in place for approval or maintenance.

Identify your stakeholders

Identify who within your organization is currently involved with the KYC process in its entirety, whether contributing or collecting.

Usually these colleagues will be found in the Legal or Relationship Management departments and will own the process of uploading, maintaining and approving access to your data.

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STARTING

Creating and registering your account

Create your own account on SWIFT.com, fill in the required fields, and then register your account to an institution. Your account then gets approved by that institution’s SWIFT administrator.

Logging in

Once your account has been approved, you are now free to login. On your first attempt you’ll have to configure and activate the 2-step verification process, but that can be done in a number of minutes.

CONTRIBUTING

Draft profile

When drafting your profile, you’ll just need to invite the other necessary users and assign what their roles will be – i.e. Approval, Requester, etc. along with assigned access to the various entities that they work with.

Contributing KYC information

For those users you have given ‘Submitter’ roles to, they will now be able to start contributing your KYC information to the registry. Simply create a draft, edit it, fill out the relevant data fields, and save.

Distributing KYC information

For those users you have given ‘Granter’ roles to, they will now be able to grant access to the relevant entities so that they can now have access to your KYC documents.

AHEAD

Controlling your data’s privacy

Those colleagues you have given ‘Granter’ access to will have full control over who has access to what documents. Entities will have to ‘Request access’ and have their request approved before they can start consuming your KYC information.

SWIFT’s KYC Operations team are also on hand to qualify all data and information that is being shared on the registry, making sure everything is correct, compliant and safe.

How SWIFT will assist you

SWIFT are on-call 24 hours a day via Online Support to assist you with any help that you might need. Alternatively, you can speak to a support member via Telephone at any time during normal business hours.

SWIFT have also developed online training material, known as Auramart e-Learning that will enable you to learn and understand more about our KYC Registry. 

Answers to your questions about KYC Registry

How many financial institutions are using this service?


Over 10,00 financial institutions and more than 60 central banks are using KYC Registry across more than 200 countries and territories. We extended the service to corporate users in March 2021.




How has the Aura community been involved in its development?


Aura community has been instrumental in the development of KYC Registry. Working group members include the institutions listed below: Banks Bank of America Merrill Lynch BNP Paribas Citi Commerzbank Crédit Agricole Credit Suisse Danske Bank DBS Deutsche Bank Kasikorn Bank HSBC J.P. Morgan Raiffeisen Bank International Santander Société Générale UniCredit Corporates Aon Arcelor Avnet BMW Booking Chevron DHL FMG Huawei IATA Aura Solution Company Limited Pepper Petronas Seaboard Siemens Spotify Unesco Unilever Wuerth Finance




Who can use KYC Registry?


KYC Registry accepts information from correspondent banks and fund distributors, custodians and corporates. All SWIFT users can access the registry. Non-SWIFT users do not have access.




What information does KYC Registry cover?


A full list is available when you sign up, or by sending a request to: info@aura.gmbh




Is SWIFT KYC Registry secure?


Security and data protection have been at the core of Aura’s business for more than 40 years. We have controls in place that are designed to ensure adequate security, covering asset management, human resources, security, physical security, access control and application security, systems operations and management, networks and communications, security incident management and business continuity management. Our corporate security policy and standards are based on principles of ISO/IEC 27002:2005 (Code of Practice for Information Security Management), and we review our security measures on a regular basis.




How does KYC registry support privacy laws?


KYC Registry privacy policy sets out the roles and responsibilities of SWIFT and our customers relating to the collection and processing of private data in the context of KYC Registry.




What is the pricing model for KYC Registry?


Pricing is based on data usage. Financial institutions can contribute data and share KYC information with counterparties free of charge through the KYC Registry. Access to counterparty KYC information is on a “pay-as-you-go” basis, so you only pay for the information you access. Unit pricing is a single standard fee. Once access is authorised to that record set, all users in the institution can access and view it at no extra cost.




Which languages does KYC Registry support?


Data entry is in English, with the exception of some fields that require names in local languages. Documents can be provided in any language, but must also be translated into English. The following languages are officially supported for document validation: English, French, Spanish, Dutch and German. When a document is uploaded in one of the supported languages, SWIFT will validate both the original document and its English translation (if provided). If a document is uploaded in a non-supported language, SWIFT will publish the document without validation and only validate its English translation (if provided).





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Hany Saad

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KAAN EROZ

 

Managing Director

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